Bank Incoming Payment Posting In SAP Through GL T Code - F-06

Customers' Payment Bank Receipt Posting In SAP

This transaction is used to process incoming payments.

Business Process Description Overview:-

The system offers a number of options for applying payments including:

• Incoming payment 
• Outgoing payment 
• Credit memo or debit memo 
• Transfer postings 

To post incoming payments and clear open items

• Enter a clearing document header (including bank and customer information) 
• Select a clearing transaction 
• Enter a line item (optional) 
• Choose the open items which you want to clear 
• Process the open items selected 
• Post the clearing document 

T Code :- F-06

Input - Required Fields

Field Value / Comments

Document Date	13.06.2012
Document Type	Defaults to DZ
Company Code	1000
Currency	INR
Account (Bank data)	GL to be debited
Amount (Cash received)
Account (Open Item Selection)

Procedural Steps

1.1. Access “Posting an Incoming Payment” by:

Via Menus	Accounting -> Financial accounting  ->  General Ledger  ->  Document Entry  ->  Incoming payment
Via Transaction Code	F-06

1.2. On screen “Post Incoming Payments: Header Data”, enter the information in the fields as specified in the table below:

Field Name	Description	R/O/C	User Action and Values	Comments
Document Date	Payment date	R	13/06/2012
Doc. Type	Document Type	R	DZ	Defaults to DZ
Company Code	Company code ID.	R	1000
Posting date	Effective date of posting in the ledgers.	R	13/06/2012
Period	Current period within the fiscal year.	O	3	Will default to current period based on posting date
Currency/rate	Payment currency.	R	INR
Document number	The system uses this number to access the document.		The system will generate this number when the document is saved
Translation dte	Translation date – the date for determining which exchange rate is to be used.	C	Only enter if the  translation date is not the same as the document  date.
Reference	Freely definable field to be used as a search criterion when displaying or changing documents.	O
Cross-CC no.	Number of the cross-company code transaction.	O
Doc. Header text	Text which applies to the entire document; not just for specific line items.	O
Trading part.BA	Business area of the trading partner.	O
Clearing text		O

(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

1.3. Under the BANK DATA area:

Field Name	Description	R/O/C	User Action and Values	Comments
Account	GL Bank account to debit.	R	103009
Business area	Used for segment reporting.	O	MUM
Amount	The check/payment amount.	R	5000
Amt.in loc. Cur.	Line item amount in the local currency of the company code.	O	INR
Amount	The amount of the charges that the bank deducted from the payment amount.	O
LC bank charges	The amount of bank charges deducted from the payment, expressed in the local currency.	O
Value date		O
Profit center	Used for analyzing operating results.	O
Text	Freely definable field for entering explanatory text for the line item.	O
Allocation	Additional information reference field for the line item.	O

                                                                                                                                                                      

1.4. Under the OPEN ITEM SELECTION area:

Field Name	Description	R/O/C	User Action and Values	Comments
Account	Account to which to apply the payment for the open item(s).	R	AGA126
Account type	Account type. Options include Vendor, Customer, Material, etc.	O	Default is “D” indicating  G/L account
Other accounts	Select if clearing across several accounts or across several company codes.	O
Special G/L ind	Only check if clearing an open item that has a special G/L indicator, for example, down payments.	O
Standard OIs	Check if only standard open items are to be cleared.	O
Pmt advice no.	Payment advice number.	O
Distribute by age	Open items are automatically selected based according to their number of days in arrears.	O
Automatic search	The system automatically searches open items that correspond to payment amount.	O

(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

1.5. Under the ADDITIONAL SELECTIONS area:

Field Name	Description	R/O/C	User Action and Values	Comments
Additional selections:	Further criteria for limiting open item selection.	O

(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

1.6. Press the <PROCESS OPEN ITEMS> pushbutton.

• Note: It is easier to apply the payment if all open items are set inactive.
• To do so, click the <Editing Options> pushbutton—Ctrl + F4. Under “Open Item Processing”, check the box for ‘Selected items initially inactive.’
• To SAVE, click on the diskette icon, then green arrow back to the screen “Post Incoming Payments: Process Open Items”.
• Select open items until the difference is zero. Differences within tolerances will be written off to the accounts determined in configurations of the user or user group.
• Select the Res. items tab to complete processing for line items with residual items remaining open after applying the payment.
• Enter the residual item amount in the line item(s) and a Reason Code to coincide with the residual item.

1.8. SAVE/Post the payment--Select the <POST> (diskette) icon—Control + S.

1.7. Return to Main Menu--Select the Yellow Arrow, or press Shift + F3.