Bank Incoming Payment Posting In SAP Through GL T Code - F-06

Customers' Payment Bank Receipt Posting In SAP

This transaction is used to process incoming payments.

Business Process Description Overview:-

The system offers a number of options for applying payments including:

  • Incoming payment 
  • Outgoing payment 
  • Credit memo or debit memo 
  • Transfer postings 
To post incoming payments and clear open items
  • Enter a clearing document header (including bank and customer information) 
  • Select a clearing transaction 
  • Enter a line item (optional) 
  • Choose the open items which you want to clear 
  • Process the open items selected 
  • Post the clearing document 
T Code :- F-06



Input - Required Fields
Field Value / Comments
Document Date
13.06.2012
Document Type
Defaults to DZ
Company Code
1000
Currency
INR
Account (Bank data)
GL to be debited
Amount (Cash received)

Account (Open Item Selection)


Procedural Steps

1.1. Access “Posting an Incoming Payment” by:


Via Menus
Accounting -> Financial accounting  ->  General Ledger  ->  Document Entry  ->  Incoming payment
Via Transaction Code
F-06

1.2. On screen “Post Incoming Payments: Header Data”, enter the information in the fields as specified in the table below:

Field Name
Description
R/O/C
User Action and Values
Comments
Document Date
Payment date
R
13/06/2012

Doc. Type
Document Type
R
DZ
Defaults to DZ
Company Code
Company code ID.
R
1000

Posting date
Effective date of posting in the ledgers.
R
13/06/2012

Period
Current period within the fiscal year.
O
3
Will default to current period based on posting date
Currency/rate
Payment currency.
R
INR

Document number
The system uses this number to access the document.

The system will generate this number when the document is saved

Translation dte
Translation date – the date for determining which exchange rate is to be used.
C
Only enter if the 
translation date is not the
same as the document 
date.


Reference
Freely definable field to be used as a search criterion when displaying or changing documents.
O


Cross-CC no.
Number of the cross-company code transaction.
O


Doc. Header text
Text which applies to the entire document; not just for specific line items.
O


Trading part.BA
Business area of the trading partner.
O


Clearing text

O



(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

1.3. Under the BANK DATA area:


Field Name
Description
R/O/C
User Action and Values
Comments
Account

GL Bank account to debit.
R
103009

Business area
Used for segment reporting.
O
MUM

Amount
The check/payment amount.
R
5000

Amt.in loc. Cur.
Line item amount in the local currency of the company code.
O
INR

Amount
The amount of the charges that the bank deducted from the payment amount.
O


LC bank charges
The amount of bank charges deducted from the payment, expressed in the local currency.
O


Value date

O


Profit center
Used for analyzing operating results.
O


Text
Freely definable field for entering explanatory text for the line item.
O


Allocation
Additional information reference field for the line item.
O


                                                                                                                                                                      
1.4. Under the OPEN ITEM SELECTION area:


Field Name
Description
R/O/C
User Action and Values
Comments
Account
Account to which to apply the payment for the open item(s).
R
AGA126

Account type
Account type. Options include Vendor, Customer, Material, etc.
O
Default is “D” indicating 
G/L account

Other accounts
Select if clearing across several accounts or across several company codes.
O


Special G/L ind
Only check if clearing an open item that has a special G/L indicator, for example, down payments.
O


Standard OIs
Check if only standard open items are to be cleared.
O


Pmt advice no.
Payment advice number.
O


Distribute by age
Open items are automatically selected based according to their number of days in arrears.
O


Automatic search
The system automatically searches open items that correspond to payment amount.
O




(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)



1.5. Under the ADDITIONAL SELECTIONS area:

Field Name
Description
R/O/C
User Action and Values
Comments
Additional selections:
Further criteria for limiting open item selection.
O




(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)


1.6. Press the <PROCESS OPEN ITEMS> pushbutton.
  • Note: It is easier to apply the payment if all open items are set inactive.
  • To do so, click the <Editing Options> pushbutton—Ctrl + F4. Under “Open Item Processing”, check the box for ‘Selected items initially inactive.’
  • To SAVE, click on the diskette icon, then green arrow back to the screen “Post Incoming Payments: Process Open Items”.
  • Select open items until the difference is zero. Differences within tolerances will be written off to the accounts determined in configurations of the user or user group.
  • Select the Res. items tab to complete processing for line items with residual items remaining open after applying the payment.
  • Enter the residual item amount in the line item(s) and a Reason Code to coincide with the residual item.
1.8. SAVE/Post the payment--Select the <POST> (diskette) icon—Control + S.


1.7. Return to Main Menu--Select the Yellow Arrow, or press Shift + F3.

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