Customer Balance Confirmation Letter Format

Customer Balance Confirmation Letter Sample/ Template 


It is a routine procedure of commercial department to take outstanding balance confirmation from every customer at the end of every Financial Year Closure. Here you can get a very simple letter format for mailing Account balance to customer as well as asking him to provide confirmation for the same. 

Balance Confirmation Form

Your Company Name

Your Company Addreee

BALANCE CONFIRMATION FORM

CUSTOMERS’ NAME

Dated:

Dear Sirs,

Our records show that your account at the close of business on ……………… had an unpaid balance due from you of …………… (Rupees ………………).  In order to comply with our internal control procedures, we would be obliged if you could compare the above balance with you records and post this letter directly to us after completing whichever of the following certificate is applicable. Please note that transactions subsequent to the date of the above balance should be ignored for purpose of this confirmation.  This is not a request for payment.

We would prefer you to use this form for the purpose of your reply, returning it intact.  A stamped addressed envelope is enclosed for your convenience.

Yours faithfully,

Reference No.:

Customers’ Name:

Dear Sirs,

As of the date mentioned above the balance of Rs……………………. is correct.

	Signed
	Name
Date	Designation

The balance of Rs…………………..mentioned above is not in agreement with my / our records, which show a balance of Rs.,…………………  The details are enclosed:

	Signed
	Name
Date	Designation