Debtors Reconciliation Statement Format

Customers Accounts Reconciliation Statement Sample

Along with Customer Balance Confirmation Letter, Commercial Department has to send a summary statement for Debtors Outstanding Reconciliation Statement.

Though Customer Balance confirmation letter & Account Reconciliation statement preparation is a very tedious & boring job as your company may have Thousands of Customers / Dealers & you have to prepare these statements for all of them, but it’s a very nice practice to identify any disputes with the customers & shortout the same at the early stage. 

Debtor’s Reconciliation Statement

Your Company Name

Your Company  Address

DEBTORS’ RECONCILIATION STATEMENT

CUSTOMERS’ NAME

Dated:

			Amount (Rs.)
Balance as per books of account
Less:	Goods invoiced but not received by the customer
Less:	Payment remitted by the customer but not received by us
Less:	Debit Notes raised by the customer not received by us
Less:	Debit Notes raised by us but not received by the customer
Add:	Credit Notes raised by us but not received by the customer
Add:	Credit Notes raised by the customer not received by us
Balance as confirmed by the customer.

Accounts Receivable Reconciliation

Once a year, a formal balance confirmation should be obtained from all the customers and their account reconciled.

A separate form should be filled up and dispatched to each customer, at the address mentioned in the customer master for confirmation of balance.

These statements should be reconciled with the balances as per the Company’s books of account. The reasons for differences should be identified and adjustment, if required, to be made in the books after discussion with the customers.

The reconciliation should be reviewed and approved by SM-S&D at HO. A list of differences, if any, should also be forwarded to the concerned Branch Head. The concerned Branch Head should follow up the reasons for differences with the customers.