How to Reverse a Document in SAP T Code - FB08

Reverse Document

Trigger:    An incorrect document has been entered into the system.  This BPP describes the procedures to process a reversing document entry.

Business Process Description Overview:

If you have entered an incorrect document, you can reverse it. Note that R/3 can reverse a document only if the following conditions are met:

• Contains no cleared items 
• Contains only vendor, customer, or G/L line items 
• Was posted within the FI system 
• Contains only valid values, such as business areas, cost centers, and tax codes 

Ordinarily, you post a reversing document in the same period you posted the original document. The period of the original document must be open to post a reversing document. If the period is not open, you can overwrite the posting date field with a date in an open period, such as the current period.

T Code :- FB08

Input - Required Fields	Field Value / Comments
Document number	Document Required for reversal
Company code	1000
Fiscal year	Enter Fiscal year
Reversal reason	Reason for performing this reversal. Drill down menu available

Output - Results	Comments
The system generates a reversing document that will post the proper reversing debit and credit amounts.

Procedural Steps

1.1.       Access transaction by:

Via Menus	Accounting  -> Financial Accounting  ->  General Ledger  ->  Document  ->  Reverse  ->  Individual Reversal Accounting   ->  Financial Accounting  ->  Accounts Payable  ->  Document  ->  Reverse  ->  Individual Reversal Accounting   ->  Financial Accounting  ->  Accounts Receivable -> Document -> Reverse  ->  Individual Reversal
Via Transaction Code	FB08

1.2.       On screen “Reverse Document: Header data”, enter information in the fields as specified in the table below:

Field Name	Description	R/O/C	User Action and Values	Comments
Document number	The document number of the document to be reversed	R	Enter the document number
Company code	The company code identifier for the document to be reversed	R	1000	You can select the drop down arrow to view a list of available choices
Fiscal year	The fiscal year that the document was created in	R	Enter fiscal year
Reversal Reason	Reason for  reversing a document	R	Enter the desired reversal reason	Select the drop down arrow to view a list of available choices.   You can use the standard reason codes or enter new codes in configuration.
Posting date	If the reverse  document cannot be posted to the same  period as the original document,  enter the posting date and the posting  period of the reversing document.	O	Leave blank to accept the original document’s posting date or enter the desired posting date	You can select the drop down arrow to view a calendar.
Posting period	Effective period of  reversal posting	O	Enter if different than the original document’s period
Void reason code	Reason code for voiding a related check payment.   This functionality can  only be used provided  the document in  question is an accounting document for a check payment.	O	Select the drop down arrow to view a list of available choices.

Note: 

In column “R/O/C” of above table, “R” = Required, “O” = Optional, “C” = Conditional

1.3. You can select the option ‘Display before reversal’ to verify that the document you chose to reverse is the correct document. You must select the <- green arrow back to return to the previous screen to either save the reversal entry or abort the reversing procedure.

1.4. Post the reversing document by selecting Document -> Post or click on the Save icon. The system generates a reversing document posting the proper reversing debit and credit amounts. You will receive a message at the bottom of the screen stating “Document XXXXXXXXX was posted in company code XXXX”.