Park Customer Invoice in SAP T Code - FB70

Park Customer Invoice

To create a customer invoice when the SD (Sales and Distribution) module has not been used to initiate and fill a sales order, with subsequent generation of the customer invoice.


Business Process Description Overview

SAP adheres to the “document principle” which means that each posting is stored in the form of a document. Each document is composed of a document header and line items. Each posting, or document, must have at least the following information: document and posting dates, document type, company code, currency, posting keys, account numbers, and amounts. In order to post a document,

It must balance: the debit amounts must equal the credit amounts. Required fields are prompted and validated during invoice entry.

T Code:- FB70


Procedural Steps

1.1. Access transaction by:

Via Menus	Accounting -> Financial Accounting  ->  Accounts Receivable  ->  Document Entry  ->  Invoice
Via Transaction Code	FB70

1.2. On screen “Customer invoice Enter: Basic data” tab, enter the following information:

Field Name	Description	R/O/C	User Action and Values	Comments
Company code	Up to 4 char identifier for the company in which the posting will occur.	R	1000 This field can have a value default in from the User Parameters settings.	An orgarnizational unit within financial accounting.
Customer (Number)	The customer number to be invoiced.	R	10000 Enter relative customer number.
Invoice  date	Enter in the document date.	R	Enter in the date manually, use pull-down calendar, or use the F4-F2 shortcut.
Posting date	The date of posting.	R	Defaults in as today’s date.
Reference	Field allocated to any extra numeric or name identifiers.	O	Can be used to contain external document reference numbers.  This is helpful as an additional document search criterion, and can be used in correspondence printing.
Cross-CC no. (Cross-Comp- any Code No.)	A common transaction number indicates that documents across company codes belong together logically.	O		System will automatically assign if user does not specify an entry.
Amount	Amount to be debited on the customer’s account.	R	2500 Enter the amount of the invoice.
Currency	A medium of exchange in current use within a particular country. Utilize the currency drop-down key for the curren- cies defined to the system.	R	INR Select/Enter the relative currency.	Currency field not denoted on the Basic Data screen.
Calculate tax	If you select this field, the system cal- culates the taxes automatically during simulation or posting.	O
Tax Amount	To automatically post taxes on sales/purchases.	O	During document entry, specify the tax amount (providing it is known). If the tax is distributed between several line items with the same tax code, specify the total tax amount for one of these line items.
Text	Contains an explanatory text on the line item.	O	Enter an appropriate explanation regard- ing the line item.

(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)

Note: Scroll-down to the Items area below the “Basic Data” screen.

Field Name	Description	R/O/C	User Action and Values	Comments
GL Account	The number of the G/L account to which the transaction will be posted.	R	100001
D/C	Debit or credit indicator.	R	CREDIT
Doc. Currency Amount	The amount for the credit entry of this transaction. .	R	25000
Tax code	Represents a tax category used by tax authorities for tax returns. The tax rate calculation rules and further features are stored in a table for each tax code. Note:  The tax calculation rules are defined in the Impliementation Guide: ·          Cross-Application Components à Financial Accounting -> FA Global Settings  ->  Tax on Sales/Purchases -> Posting ->  Define Tax Accounts, Assign Tax Code fon Non-Tax, etc.	R	For tax-exempt or non-taxable transact-ons, use tax codes with a 0-percentage rate if the corresponding transactions are to be displayed in the tax returns.	Note: If tax rates are changed by the state, the new tax codes must be de-fined.  However, the old codes with the old tax rates must remain in the system until no more open items that use this tax code exist.
Tax jurisdictn Code	The tax jurisdiction is used for deter-mining the tax rates in the USA. It de-fines to which tax authorities you must pay your taxes.	R		The tax jurisdiction is always the city to which the goods are supplied.
Assignment no.	The assignment number is an addit-ional information reference field in the line item enabling the system to dis-play the account line items sorted according to the content of this field.	O		The layout rules for the assignment number field are de- fined in the Imple-mentation Guide (IMG) under Deter-mine Standard Sorting for Line Items.
Value Date	The value date is used in bank acccounts and bank sub-accounts.	O
Text	An explanatory text for a line item.	O
Company Code	The company code is an organizat-ional unit within financial accounting.	R		The smallest organ- izational unit for which a complete self-contained set of accounts can be drawn up for pur-poses of external reporting.
Trading Partner	Trading Partner- Company ID, stand-ard for the whole group.	O
Business Area	A unit in an enterprise, grouping pro-duct and market combinations as homogeneously as possible for the purpose of developing unified busi-ness policy.	O	1001
Partner Busi-ness Area	This field contains the business area of the trading partner combined with the business area to which the post-ing is made.   A sender/receiver rela-tionship exists in each line item.	O		This relationship en-ables the  eliminat- tion of IC sales at business area level within business area consolidation.
Cost Center	Cost Center number	O
Order	Sales order number	O
Fin. Budget Item	Financial budget item assigns a line item to a transaction type in the cash flow statement.	O		Specify in the G/L account master record.
Sales Order	The document number for the sales order.	O
Item in sales order	Line item in the sales document number.	O
Sched line item in sales order	The schedule item from the sales document.	O
Plnt	The plant number.	O
Purchase Doc.	The document number for the purchasing document.	O
Purchase docu-ment item no.	Specifies the number that uniquely identifies an item of a purchasing document.	O
Partner profit ctr	Partner profit center	O
Funds Center	The number of the funds center used during budgeting.	O
Commitment Itm	The commitment item used during budgeting.	O
Fund	Funds identifier--if you assign the budget to a fund, you can obtain a detailed list of the amounts involved.	O
Profit. segment		O	Specify the details there. About speed, location, etc	Press  !  to get the fields
Cost Object	Cost objects are the activity units of business whose costs are assigned based on the cost origins.  The R/3 System distinguishes between the following types of cost objects: ·          Cost objects represented by a cost object ID ·          Cost objects represented by objects from other components, such as production orders or sales order items.	O
Network	Network number used for account assignment.	O
Transaction no.	Determines in which order the oper- ations a sequence is carried out.	O
Qty	The portion of the total purchase order quantity that you want to assign to this account assignment item.	C	Enter relative portion of the purchase order that is assigned to this particular account assignment.	Enables the user to split the purchase orders on an item and line item basis.
Base quantity unit	Unit of measure in which stocks of the material are managed.	O		All quantities entered in other units are converted by the system into the base unit of measurement.
Activity Type	Describes the activity produced by a cost center and are measured in units of time or quantity.	O
Personnel no.	Personnel number	O
Trans. type	Transaction types are used to show the historical development of a finan-cial statement item as follows ·          Open bal translation differences ·          Acquisitions ·          Retirements, etc.	O		This could be used to dentify stocks of a material subject to split valuation.
Material	Material number from material master.	O
Material valuatn type	Uniquely identifies separately valued stocks of material--the valuation types allowed for a material are determined by the valuation category.	O
Earmarked funds	Reserve a budget for expected out-goings and incomings.  If the docu- ment is earmarked for funds, the FM account assignment is copied to the document, the funds are DZoken down.	O		This correlates to the FM Module.
Earmarked funds:  Docu-ment Item	Document number for earmarked funds.	O
Functional area	Use in profit and loss statement using the cost-of-sales accounting method.	O
Business proc.	Business process is a procedure within an enterprise that use resources and can involve activities from a number of different cost centers in a controlling area.	O
Business entity	Means of forming coherent groups of individual real estate objects depending on their purpose and/or geographical location.	O
Building number	Basis on which rooms or areas are rented.	O
Property no.	Land in real estate transaction.	O
Rental unit	Spatial unit on the basis real estate is rented.	O
Rental Agrmnt	Tenant/landlord contract	O
Service Charge Key	Service Charge key describes the type of costs due on a Real Estate object differentiating between the following: ·          Allocable service charge keys: in the settlement, these costs can be apportioned to the tenant as service charges. ·          Non-allocable service charge keys:  are costs that  cannot be apportioned to the tenant.	O		This relates to the IS-RE module, and the allocation of costs to the tenants: ·        Fuel ·        Water ·        Taxes, etc.
Settlement unit	Service charge settlement	O
Val date	Reference date for a settlement period for invoice account assignment	O
Man cont.	Management contract number	O		The system fills this field with the contract number if it exists.
Contr. No.	Real estate contract number.	O

(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)

1.4. Click the DETAILS tab.

1.6.1 Enter the information as specified on the table below:

Field Name	Description	R/O/C	User Action and Values	Comments
Assignment No.	The allocation number can be either user- or system-defined.  It provides another number field for open item selection.	O	Can be a combination of internal system values, or may contain external user-defined values (such as, purchase order number)
HeadText	A user-defined text field which can be used further in document selection.	O	Nothing is required here, but text may be useful in locating documents in the system.
Bus. Area	An organizational unit to which transactions can be assigned for external reporting purposes.	O	1001 Business areas are used in external segment reporting across company codes based on the   significant fields of operation (for example, product lines) of a business enterprise.
Tr.part.BA	Business area of the trading partner. There is a sender/ receiver relationship in each line item.  This relationship enables the elimination of intercompany sales at business area within consolidation.	O
Contract	The unique number that identifies a contract--loan, lease-out, etc. The con-tract number can be assigned either externally by the user or internally by the system.	O
Flow type	The flow type classifies a flow in the cash flow.   A flow changes an ac-counting item--position item, expense or income, and so on.			Flow type can be used in connection with a financial transaction if you have assigned the flow type to the cor-responding product type in the IMG.
Int. block	Indicator stating that the item is not included during another interest calculation.	O		The reasons are defined in the IMG.

1.5. Press the Payment tab.

Field Name	Description	R/O/C	User Action and Values	Comments
Bline date	Baseline date for due date and payment term calculation.	R	This defaults in as today’s date, but may be changed in order to change the payment date calculations.
Discount	Cash discount amount in document currency.	O
Disc. Base	Amount eligible for cash discount.	O
Pmnt meth	Payment method with which this item is to be paid.  Will default from master record unless you enter a value here.	O
Inv. Ref	Number of the invoice the transaction belongs to.	O
Pmnt terms	Customer payment terms, which can assign either an immediate payment status or a series of, key dates before which payment discounts are earned.	R	The payment terms are defaulted in from the Customer Master Record.  They may be changed on a document during entry – a warning message will appear which informs the user that the terms have been changed (for this document only).
Pmnt meth.	Payment method with which this item is to be paid.  If a payment method is entered, then only this payment meth-od can be used in automatic payment transactions.	O
Pmnt block	Block placed in this document to prevent automatic payment from occuring.	O	Place this block on if a document is under review.
PmntCurrcy	Currency for automatic payment	O
Pmnt/c amnt	Amount in Payment in Currency	O
Inv. ref.	This field contains the number of the partner document for line items, which are related to another line item.  This field is used for: ·          Credit memos which refer to a particular invoice item ·          Subsequent invoices for an invoice item ·          Partial for an invoice item ·     Partial clearings of down payments	O
Part. bank	A key utilized to enter the line item to specify, which business partner's bank the system should be used.	O
House bank	All bank data is determined by this key.	O

1.7. Once all required fields have been filled, post the invoice by clicking on the SAVE button.

A message will appear at the bottom that the document has been created and a system-generated number will be attributed to that document.

NOTE: Optional functions which can be performed before posting/saving the document.

• Simulating the Posting: Select SIMULATE Button. This optional step will create any automatically generated document lines such as inter-company entries and allow you to view them before posting. 
• Park the document: Select the PARK button--this will park the document, NOT post it, and the document can be retrieved for future reference.