Park Vendor Invoice in SAP - Tcode - FB60

Park Vendor Invoice


Business Process Procedure Overview

Vendor invoice parking enables the user to enter and save (park) incomplete vendor invoices in the SAP system without executing extensive entry checks. This is especially helpful when information such as cost centers and account assignments are not available. Parked vendor invoices may be completed, checked and then posted at a later date - if necessary by a different data entry clerk. When documents are parked, data (for example, transaction figures) is not updated. Although a document number is generated the parked document may still be monitored as an open item. The data can then be evaluated online for reporting purposes from the moment they are parked, rather than having to wait until they have been completed and posted. Another advantage of the parked vendor invoices is that when used in conjunction with payment requests, It will enable the user to maximize cash discounts and pay invoices on time even when the invoice is not actually posted until after the payment.


T Code:- FB60

Input – Required Fields	Field Value/Comments
Document date	The date the original document is issued
Document type	KR
Company code	1000 (Your Company Code)
Posting Date	The date used when entering the document in financial accounting or controlling
Period	System defaults the period field
Currency/Rate	Transaction currency Eg. INR
Document number	Used to access the accounting document
Translation Date	Determines the exchange rate.  Not necessary if the date is the same as the document entry date
Control	Click on indicator
First Line Item
Post Key	Determines the type of posting - debit or credit. System defaults to 31
Vendor Account	Account which is to be posted to with the next line  item. Eg. 710068
Sp. G/L	Identifies the type of special G/L transaction
Trans. Type	Classifies the business transaction, controls various  system activities when Business transactions  are posted.

Output – Results	Comments
Parked vendor invoice created and a document number assigned.

Procedural Steps

1.1. Access Park Vendor Invoice transaction by:

Via Menus	Accounting > Financial Accounting > Accounts Payable > Document Entry > Invoice
Via Transaction Code	FB60

1.2. On screen “Enter Vendor Invoice”, enter the following information:

Field Name	Description	R/O/C	User Action and Values	Comments
Basic Data Tab
Vendor Number	Enter Vendor number	R	Enter vendor Eg: KNIT0001
Invoice Date	Invoice Date	R	Enter Invoice Date
Amount	Amount	R	Enter Amount
Bus.place / Section	Section Code	R	Enter Section code	Use drill down menu
Text	Text	R	Enter Text
Payment Tab
Base line Date	Base line date for determining the due date	R	System defaults the base line date as per payment terms. User can any how change it.
Pmnt Terms	Payment terms	R	System defaults the payment terms entered in the vendor master. How ever user can change at the time of document entry which over cedes the master record specified ones.	Drill down menu available
Details Tab
G/L Account	Reconciliation Account	R	System defaults the reconciliation account entered in the master record. User can change according to the requirements if the same vendor is supplying materials and services.
Business area	Business Area	R	Enter Business Area
With holding Tax Tab
Tax type	With holding tax type	R	System defaults the tax types and codes as assigned in the master record. Tax codes can be changed  by the user. User can even enter the tax amount and tax base amount. They are kept ready for input.
FOR DEBIT ITEMS
G/L Account	General Ledger A/c (Expense A/c)	R	Enter the expense account which has the counter effect for this invoice
Amt.inDoc. Currency	Amount in Document currency	R	Enter the Amount
Business Area	Business Area	R	Enter Business Area
Cost  Centre	Cost Centre for this particular expense	R	Enter the cost centre for which this expense should be posted for

(Note:  On above table, in column  “R/O/C”:  “R” = Required, “O” = Optional, “C” = Conditional)

After the parameters entry click “Simulate” and if any error messages exist system shows the error log. Correct the error messages and click again “Simulate” and see the tax items and click “”PARK” button from the main menu of the invoice entry.

System shows the parked document generated