Wrong Entry Letter

Sample Letter / email to C&FA/ Branches for making wrong entries in SAP/system in word/.doc format

ROCKET SALES LIMTED

HEAD OFFICE: MUMBAI

CIRCULAR

                                                                                                                                                                                Dt. 08.12.2013

To

All  CFA / All Branches

Sub: Payment receipt entry

It has been observed that there are few instances of entries made into the system (SAP) without deposition of cheque in the bank. On top of that few cheques have been entered into the system on 28.11.2013 as well as 30.11.2013 where date of instruments was 01.12.2011, 02.12.2011 & 03.12.2011 which is ethically not correct.

Please ensure no receipt entry made into the system, without getting the details of cheque deposited into bank (copy of pay-in-slip).

Please do not make any entry into SAP without physically going through the payment deposit slip.

Thanks & Regards,

MANAGER (ACCOUNTS & FINANCE)