Material Damage Letter

Sample Warning Letter for Material Damage in transit to Transporter for taking necessary action in word/ .doc Format

RSL/ABCTP/2013-14

April 30, 2013

M/s ABC Transport  Pvt. Ltd.

Plot No.A -412

14/1 N S Road

Patna – 321458

Dear Sirs,

Sub : Material damaged in transit

This is to inform you that we have despatched following consignment from our Factory to M/s Amit Enterprises Pvt. Ltd., Kolkata through Truck No.WB-34A-2012, which was transshipped from Icchapuram transshipment point:

Factory Challan No.	C Note No.	Date	Total No. of pcs	No of pcs damaged
900001408	740715	30.06.13	405	94

The aforesaid party has informed us vide their letter dtd.06.07.13 that out of 405 pcs they have received 94 pcs in total water soaked and damaged condition. It seems that complete precaution, to avoid water soaked/leakage in truck, has not been taken and due to this damage has been occurred.

You are, therefore, requested to take up the matter with your Icchapuram Office and instruct them to load the material with utmost care particularly in rainy season to avoid such types of damages.

We are enclosing herewith Xerox copy of the aforesaid L/R and party’s letter dtd.04.07.13 and 06.07.13 both for your information and necessary action.

Thanking you,

Yours faithfully,

for ROCKET SALES LTD.

NEETU SINGH

Encl. As above