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PRAKASH & CO. LTD
CIN : L51909WB12522PLC008541
Registered
Office : 21 & 28, Prakash Road Mumbai – 400021
Phone
: + 37 2153 1546 (6 lines), Fax + 33 5521 3851,
E-mail:
admin@gmail.com
N O T I C E
NOTICE is hereby
given that the Eighty Five Annual
General Meeting of the Members of Prakash
& Co. Ltd will be held at ................., ................, Mumbai
- .............. on ......., .................., 2017 at .......... p.m. to transact the following business :
ORDINARY BUSINESS
1. To consider and adopt the Profit &
Loss Account for the year ended 31st March, 2017 and the Balance
Sheet as at that date and the Reports of the Board of Directors and the
Auditors thereon.
2. To appoint a Director
in place of Shri J. Roy (DIN : 00224185), who retires by rotation and being
eligible, offers himself for re-appointment.
3. To appoint M/s Gora
& Co., Chartered Accountants, Kolkata, the retiring Auditors of the
Company, who being eligible, offer themselves for re-appointment as the
Auditors, to hold office from the conclusion of this Annual General Meeting
until the conclusion of the next Annual General Meeting of the Company and to
authorize the Board of Directors of the Company to fix their remuneration.
By
Order of the Board
Place : Mumbai
Janardhan Roy
NOTES:
1. A MEMBER ENTITLED TO ATTEND AND VOTE AT
THE ANNUAL GENERAL MEETING IS ENTITLED TO APPOINT A PROXY TO ATTEND AND TO VOTE
ON A POLL INSTEAD OF HIMSELF AND SUCH PROXY NEED NOT BE A MEMBER OF THE
COMPANY. PROXIES, IN ORDER TO BE VALID
AND EFFECTIVE, MUST BE RECEIVED BY THE COMPANY AT ITS REGISTERED OFFICE NOT
LESS THAN 48 HOURS BEFORE THE COMMENCEMENT OF THE MEETING.
A person
can act as a proxy on behalf of members not exceeding fifty and holding in the
aggregate not more than ten percent of the total share capital of the Company
carrying voting rights. A member holding more than ten percent of the total
share capital of the Company carrying voting rights may appoint a single person
as proxy and such person shall not act as a proxy for any other person or
shareholder.
2. Voting through electronic means.
Pursuant to the provisions of Section 108 of the Companies Act, 2013 and
Rule 20 of the Companies (Management
and Administration) Rules, 2017, the Company is pleased to provide members
facility to exercise their right to vote by electronic means as an alternative
to vote physically at the AGM and the business may be transacted through
e-voting services provided by National Securities Depository Limited (NSDL).
The instruction for e-voting are as under and the Members are requested to
follow the said instruction to cast their vote through e-voting.
i) User ID and Password for e-voting is
provided in the table given on the face of this annexure to the AGM Notice. Please note that the password is an
initial password.
ii) National Securities Depository Limited
(NSDL) shall also be sending the User ID and Password to those members whose
e-mail address are registered with the Company / Depository Participant(s). For
members who have not registered their e-mail address can use the details as
provided overleaf.
iii) Launch
internet browser and type the following URL :
http://www.evoting.nsdl.com
iv) Click
on “Shareholder-Login”
v) Put
User ID and Password as initial password noted in step (i) above. Click Login.
vi) The
Password Change Menu will appear on the screen. Change to a new password
of your choice, making sure that it contains a minimum of 8 digits or
characters or in a combinations of the two. Note new password.
vii) Once
the e-voting home page opens, click on e-voting>Active Voting Cycles.
viii) Select
the EVEN (e-voting event number) of Ladlow India Limited (the number is
provided in the attached document). Once you enter the number, the Cast vote
page will open. Now you are ready for e-voting.
ix) Cast
your vote by selecting your favoured option and click submit. Also click
confirm when prompted.
x) Upon
confirmation, the message “Vote Cast Successfully” will be displayed.
xi) Please
note that once your vote is cast on the selected resolution, it can not be
modified.
xii) Institutional
shareholders (i.e. Members other than individual, HUF, NRI’s etc) are required to
send a scanned copy (PDF / JPG format) of the relevant Board Resolution /
Authority Letter etc., together with the attested specimen signature(s) of the
duly authorized signatory(ies) who is / are authorized to vote, to the
Scrutinizer via e-mail at arnab.mall@rediffmail.com
Please
note that :
* Login to e-voting website will be disabled
upon five unsuccessful attempts to key-in the correct password. In such an
event, you will need to go through ‘Forgot Password’ option available on
the site to reset the same.
* Your Login ID and Password can be used by
you exclusively for e-voting on the Resolution placed by the companies in which
you are a shareholder.
* It is strongly recommended that you do not
share your password with any other person and take utmost care to keep it
confidential.
Please note that if
you have opened 3-in-1 Account with HDFC Group i.e. Bank account, demat account
with HDFC Bank Ltd and trading account with HDFC Securities Ltd, you can access
e-voting website of NSDL through their website viz., www.hdfcdirect.com
for the purpose of casting your votes electronically by using your existing
user ID and password used for accessing the website www.hdfcdirect.com.
Please note that in
case you are not able to login through the HDFC direct website, you can also
access the e-voting system of NSDL by using your existing user ID and password
for the e-voting system of NSDL.
NOTES
:
A) In case of any queries, you may refer the Frequently
Asked Questions (FAQs) for shareholders and e-voting user manual for
shareholder available at the downloads section of http://www.evoting.nsdl.com.
You can also contact NSDL via e-mail at evoting@nsdl.co.in.
B) The e-voting period commences on
....................., 2017 at 10.00 a.m. and ends on .........................,
2017 at 7.00 p.m. During this period, shareholders of the Company holding
shares either in physical form or in demat form, as on the cut-off date of ............................,
2017 may cast their vote electronically. The e-voting module shall also be
disabled by NSDL for voting thereafter. Once the vote on a resolution is
cast by the shareholder, the shareholder shall not be allowed to change it
subsequently.
C) Since the Company is required to provide
members the facility to cast their vote by electronic means, shareholders of
the Company, holding shares either in physical form or in demat form, as on the cut-off date i.e. ............................,
2017 shall cast their vote electronically.
D) Mr. Arnab Kumar Mall, Practicing Chartered
Accountant (M. No. 525562) has been appointed as the Scrutinizer to scrutinize
the e-voting process in a fair and transparent manner.
E) The Scrutinizer, shall within a period not
exceeding 3 working days from the conclusion of the e-voting period, unlock the
votes in presence of at least two witnesses, not in employment of the Company
and make a Scrutinizer’s Report of the vote cast in favour of or against, if
any, forthwith to the Chairman of the Company.
F) The voting rights shall be in proportion to
their shares of the paid up equity share capital of the Company as on .............................,
2017.
G) The
results declared along with the Scrutinizer’s Report shall be placed on the
Company’s website : www.abc.co.in
and on the website of NSDL within two days of passing of the resolutions at the
88th Annual General Meeting of the Company on ...........................,
2017 and communicated to HAL Ltd.
3. The Register of Members and Share Transfer
Books of the Company will remain closed from
........................, 2017 to ......................., 2017 (both
days inclusive).
4. Members are requested to bring their copies
of the Annual Report and the Admission Slip at the Meeting. Annual Report will
not be distributed at the Meeting. No Food Packet will be served at the AGM.
5. The Members, who are still holding the
Company's equity shares in physical form and have not converted their
shareholding in dematerialized form, are once again requested to covert their
equity shares from physical form to dematerialized form as the same will
provide adequate facility in trading in the Company's scrip at Stock exchange
in future.
6. Members
who have not registered their e-mail addresses so far are requested to register their e-mail address
either with the Company or its RTA for receiving all communications including
Annual Report, Notices, Circulars etc from the Company electronically instead
of sending the printed / hard copies of the same by post. Serving of documents
to the Members through electronic mode ensures receipt of the Notices /
Documents / Communication timely, promptly and without any loss in postal
transit by them.
7.
Members who have not registered their e-mail
addresses so far are requested to
register their e-mail address either with the Company or its RTA for receiving
all communications including Annual Report, Notices, Circulars etc from the
Company electronically instead of sending the printed / hard copies of the same
by post. Serving of documents to the Members through electronic mode ensures
receipt of the Notices / Documents / Communication timely, promptly and without
any loss in postal transit by them.
8.
Members
who hold shares in physical form in multiple folios in identical names or joint
holding in the same order of name are requested to send the share certificates
to our RTA for consolidation in to a single folio.
9. Non
- Resident Indian Members are requested to inform the Company’s
Registrars and Transfer Agents,
M/s. H.L. Management Services (P) Ltd., immediately of :
i. the change in the Residential
status on return to India for permanent
settlement.
ii. the particulars of the Bank Account
maintained in India with complete name, branch,
account type, account number and address of Bank with Pin code Number, if not furnished earlier.
10. As
per provisions of Section 72 of the Companies Act, 2013 facility for making
nominations is available, to individuals, holding shares in the Company. Nomination Form prescribed can also be
obtained for the purpose from the Compan’y RTA.
11. All documents referred to in the
accompanying Notice will be available for inspection at the Registered Office
of the Company during business hours on all working days up to date of
declaration of the results of the 88th Annual General Meeting of the Company.
12.
Brief particulars of Directors including those proposed to be appointed
are provided in the Corporate Governance Section of the Annual Report.
By Order
of the Board
Place Mumbai Janardhan Roy
Date : .10th
September,2017 Director
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