Minutes of Proceedings Format in Word Format Free Downalod

 Sample Template Example of a Professional Minutes of Meeting (MOM) Format For a Private Company / Public Company in Word / Doc / Pdf Free Download

Minutes of the Proceedings of the First Annual General Meeting of the Members of M/s SANATAN FABRICS PRIVATE LIMITED held at its Registered Office at 6/2, Havelock Road New Delhi – 110021 on Wednesday, the 30th May, 2023 at 3.30 p.m.

 

P R E S E N T

(IN PERSON, BY PROXY, BY RESOLUTION)

Shri  P.C. Kavediya

Shri  I.K. Sengupta [Rep. Promila Properties Private Limited]

CHAIRMAN :

By common consent Shri P.C. Kavediyatook the chair

           

QUORUM:

The Chairman then declared the quorum duly present and the meeting duly constituted.

REGISTER OF DIRECTORS' SHAREHOLDING:

Register of Directors’ Share Holding maintained pursuant to section 307 of the Companies Act, 1956 was placed on the table and was kept open for inspection by the shareholders during the continuance of the meeting.

NOTICE OF THE MEETING & DIRECTORS' REPORT:

With the consent of the Shareholders present the notice of the meeting and the Directors Report already circulated was taken as read.

AUDITORS REPORT:

The Chairman read out the Auditors' Report to the Shareholders.

ACCOUNTS OF THE COMPANY:

The Chairman then moved the following resolution:

"RESOLVED that the Audited Balance Sheet as at 31st March, 2023 and Audited Profit and Loss Account of the Company for the financial period from 5^th February to 31^st March, 2023 and the Directors’ and Auditor's Report thereon be and the same are hereby approved and adopted."

Shri I.K. Sengupta then seconded the resolution and on being put to vote was carried unanimously.

APPOINTMENT OF AUDITORS:

The Chairman then proposed the following resolution:

"RESOLVED that the retiring Auditors M/s K.C.& Company, Chartered Accountants be and they are hereby appointed Auditors of the Company to hold office from the conclusion of this Annual General Meeting until the conclusion of the next Annual General Meeting of the Company on such remuneration, exclusive of traveling and other out of pocket expenses, as shall be fixed by the Board of Directors and agreed to by the Auditors."

Shri I.K. Sengupta then seconded the resolution and on being put to vote was carried unanimously.

VOTE OF THANKS:

There being   no other business to be transacted the meeting terminated with a vote of thanks to the Chair.

CHAIRMAN