MOM Format of AGM of a Private Company

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MOM Format of AGM of a Private Company 

 

MINUTES OF THE PROCEEDINGS OF THE TWELVETH ANNUAL GENERAL MEETING OF THE SHAREHOLDERS OF STABNET PRIVATE LIMITED HELD ON THE 9^TH SEPTEMBER, 2026 AT ITS REGISTERED OFFICE AT “STABNET TOWER ” 45/2 N S ROAD 15^TH FLOOR, KOLKATA – 700 001 AT 12:30 P.M.

 

PRESENT

Shri ___________ - Director

Shri ___________ - Director

Shri ___________ - Director

Shri ___________ - Member

Shri ___________ - Member

Stabnet Marketing Pvt Ltd represented by Shri _________ - Member

 

CHAIRMAN OF THE MEETING

By common consent Shri _________ took the chair.

 

QUORUM

The Chairman then declared the quorum duly present and the meeting duly constituted.

 

REGISTER OF DIRECTORS SHAREHOLDING

Register of Director’s Share Holding maintained pursuant to section 307 of the Companies Act, 1956 was placed on the table and was kept open for inspection by the shareholders during the continuance of the meeting.

 

NOTICE OF THE MEETING & DIRECTORS’ REPORT

With the consent of the shareholders present the notice of the meeting and the Directors Report already circulated was taken as read.

 

AUDITORS REPORT

The Chairman then moved following resolution as an Ordinary resolution:

 

“RESOLVED that the Audited Balance Sheet as at 31^st March 2026 and Audited Profit & Loss Account of the Company for the year ended 31^st March 2026 and the Directors and Auditors Report thereon be and the same are hereby approved and adopted.”

 

The resolution was proposed by Shri ___________ and seconded by Shri _______________ and on being put to vote was carried unanimously.

 

APPOINTMENT OF AUDITORS

The Chairman then moved the following resolution as an Ordinary resolution:

 

“RESOLVED that the retiring auditors M/s. ABC Sons & Co, Chartered Accountants be and are hereby appointed auditors of the company to hold office from the conclusion of this Annual General Meeting until the conclusion of the next Annual General Meeting of the company on remuneration to be decided by the Board of Directors and agreed to by the auditors.”

 

The resolution was Proposed by Shri ___________ and seconded by Shri _____________ and on being put to vote was carried unanimously.

 

APPOINTMENT OF DIRECTORS

 

Appointment of Shri __________________

The Chairman moved the following resolution as an Ordinary resolution:

 

“RESOLVED that Shri _______________ who was appointed by the Board of Directors as an Additional Director of the Company with effect from October 31, 2026 and who holds office upto the date of this Annual General Meeting in terms of Section 260 of the Companies Act, 1956 (“Act”) and in respect of whom the company has received  notice in writing from a member under Section 257 of the Act, proposing his candidature for the office of the Director of the Company, be and is hereby appointed as a Director of the Company.”

 

The resolution was Proposed by Shri _________ and seconded by Shri ____________ and on being put to vote was carried unanimously.

 

 

VOTE OF THANKS

 

There being no other business to be transacted the meeting terminated with a vote of thanks to the Chair.

 

 

CHAIRMAN

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